Constitution

Constitution

1. Name

The Club shall be known as the Riviera Amateur Radio Club or RARC when abbreviated.

2. Aims

The aims of the Club shall be to further the interests of its members in all aspects of amateur radio and directly associated activities.

3. Membership

Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Club. The categories of membership shall be:

(a) Full members. Full members must be 18 years of age or over and normally resident in the TQ postcode area. Any exceptions to this shall be at the discretion of the Committee.

(b) Honorary members. Honorary Life Membership may be granted to any person, who, in the opinion of the Committee, has rendered outstanding service to the Club, either directly or indirectly.
Such membership shall carry the rights of full membership but shall be free from subscriptions.

(c) Guests. Guests may attend up to 3 meetings.

(d) Associate Members. (Inter-G) These members shall have no voting rights.

(e) All members & guests shall abide by the constitution & rules of the club.
Such rules to be set by the committee and agreed upon by a simple majority vote of the full members.

(f) The Committee shall have the power to expel any member whose conduct, in the opinion of at least 75% of the Committee, renders that person unfit to be a member of the Club.
No member shall be expelled without first having been given an opportunity to appear before the Committee to explain their actions.

4. Subscriptions

(a) The annual subscriptions for membership shall be set by the Committee.

(b) All subscriptions shall be due and payable at the beginning of the financial year. Members in arrears shall have no voting rights.

(c) The financial year shall run from 1 September to 31 August.

(d) A member shall have deemed to have resigned from the Club, if, by the following 31st August, the subscription has not been paid.

(e) The Committee shall have the power to waive or reduce subscriptions in special circumstances.

5. Finance

All money received by the Club shall be promptly deposited in the Club’s bank account. Withdrawals shall require the signature of the Club’s Treasurer.

6. Membership of the Club’s Committee

The Club’s affairs shall be administered by a Committee elected at the Annual General Meeting. In the event of a quorum not being reached at the AGM, the current committee shall remain in office until such time as it is reasonably practicable for the full members in the club to ratify the new committee.

The Committee, in whom the Club’s property shall be vested, shall consist of:

(a) A Chairman who will preside at all meetings at which he is present.

(b) A Vice-Chairman who will act as chairman in the absence of the Chairman.

(c) A Secretary who will be responsible for:

(i) keeping the minutes of all meetings of the Club.
(ii) ensuring that all correspondence is correctly handled.
(iii) maintaining a master roll of members and honorary members.
(iv) maintaining a register of Club equipment.

(d) A Treasurer, who will be responsible for:

(i) keeping the Club’s accounts.
(ii) advising the Committee on all financial matters.
(iii) preparing the accounts for audit and presenting them at the AGM.

(e) 1 Ordinary Committee Member (per 10 full members).

(f) Not more than 2 co-opted members who have full voting powers, and not more than 3 who are not permitted to vote.

7. Committee standing orders

(a) The quorum for the Committee shall be 4. In the absence of a quorum, business may be dealt with but any decisions taken only become valid after ratification at the next committee meeting at which a quorum exists.

(b) Committee meetings may be called as needed by the Chairman, Secretary or by mutual consent of the committee.

8. Annual General Meeting

(a) The Annual General Meeting shall normally be held at a reasonably practical date between September & October each year.
At least 21 days notice shall be given to each member in writing or by email of the date of the AGM.

(b) The quorum for the meeting shall be at least 25% of the full members.

(c) The agenda for the meeting shall be:

(i) Apologies for absence
(ii) Minutes of the previous AGM
(iii) Chairman’s report
(iv) Secretary’s report
(v) Treasurer’s report
(vi) Election of the new Committee
(vii) Election of auditors
(viii) Other business

(d) Items (i) to (v) shall be chaired by the out-going Chairman and the remaining business by the newly elected Chairman.

(e) Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.

(f) Items to be raised by members under other business must be notified to the Secretary not less than 21 days before the AGM.

9. Extraordinary General Meeting

(a) Extraordinary General Meetings may be called by the Committee or not less than 10 full members of the Club, the date of the meeting being the earliest convenient as decided by the Committee. At least 28 days notice in writing must be given to the Secretary, who in turn shall give members at least 14 days notice in writing of the agenda.
No other business may be transacted at the EGM.

(b) The quorum for the EGM shall be no less than 25% of the full members.

10. Amendments to the constitution

The constitution may be amended only at an EGM called for that purpose.

11. Winding up of the Club

(a) The decision to wind up the Club may be taken only at an EGM.

(b) The funds of the Club shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by full members at the final EGM.

Amended 20th November 2014


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